Privacy Policy We are
responsibly for collecting, processing, storing and safe-keeping personal and
other information as part of providing a service and carrying out regular
business activities.
The
personal information that we will collect and store could include, but not
limited to:
Personal data i.e. name, D.O.B, address Proof of ID i.e. passport/driving license In relation to a case Case files/notes At any point while we are in possession of or processing your personal
data, you, the data subject, have the following rights:
- Right of access - you have the right to request a copy of the
information that we hold about you.
- Right of rectification - you have a right to correct data that we hold
about you that is inaccurate or incomplete.
- Right to be forgotten - in certain circumstances you can ask for the
data we hold about you to be erased from our records.
- Right to restriction of processing - where certain conditions apply to
have a right to restrict the processing.
- Right of portability - you have the right to have the data we hold about
you transferred to another organisation.
- Right to object - you have the right to object to certain types of
processing such as direct marketing.
- Right to object to automated processing, including profiling - you also
have the right to be subject to the legal effects of automated processing or
profiling.
- Right to judicial review: in the event that we refuse your request under
rights of access, we will provide you with a reason as to why.
All of the above requests will be
forwarded on should there be a third party involved in the processing of your
personal data.
There are a number of reasons for
retaining documents/information beyond the end of a case. These include but are
not limited to:
1.
Case documents may be relevant to an appeal out of time.
2.
Anonymised case documents can be used as precedents.
3.
Case documents may contain the results of research into the law, which
may be relevant to a current case. These should be anonymised once any need to
retain the data for other purposes has disappeared (e.g. '7' below).
4.
Instructions, facts or expert opinions in a previous case may be
relevant to a current case. These should be anonymised once any need to retain
the data for other purposes has disappeared (e.g. '7' below).
5.
Correspondence or instructions contain contact details which may be
useful. These should be transposed from the correspondence and instructions to
a list of contacts e.g. in Outlook, once the need to retain the documents for
other reasons has disappeared (e.g. '7' below), so that the documents can then
be deleted.
6.
Case documents or records may be important when carrying out a conflict
search. It will not usually be necessary to retain substantial numbers of case
files for this purpose, and you may find that it is sufficient for the
necessary information to be retained on the Chambers' system, for those who
normally carry out these searches.
7.
Case documents have to be retained in the event that a complaint is made
or a claim against an indemnity insurer. The limitation period for such claims
should provide guidance as to the period of retention. In addition, an extended
retention period may be required where clients are minors.
